Registration Guideline



Registration is compulsory to attend ICVRT 2025.

Author and Presenter Only: Please make the registration after the papers or abstracts are accepted by the conference after review.

Delegates: No publication and presentation. Please make the online registration (English Version | Chinese Version) and the conference secretary at icvrt_contact@126.com will check and confirm your registration within two working days.



The registration fee details are listed below. Please choose the item(s) you fit in.

Items

Early Birds
(Before August 10, 2025)

Regular Registration
(After
August 10, 2025)

Author (Regular)

370 USD / 2600 RMB

400 USD / 2800 RMB

Author (Student)

320 USD / 2250 RMB

350 USD / 2450 RMB

Additional Paper(s)

300 USD / 2100 RMB / Per One

Presenter (Abstract Only)

270 USD / 1900 RMB

300 USD / 2100 RMB

Presenter (Onsite Registration)

330 USD / 2300 RMB

Delegate

220 USD / 1550 RMB

250 USD / 1750 RMB

Delegate (Onsite Registration) 280 USD / 1950 RMB
City Tour (Optional)  80 USD / 550 RMB



1. Payment Attention 

***** If you register for full paper, please pay attention that open access is essential for ACM publishing house. The registration fee does not include APC. You need to pay extra APC if you want to publish your paper. The fee will be charged by ACM separately.
For conferences publishing in this new model, all ICPS papers will be published Open Access (OA). Many authors will qualify for free OA publishing, while others will be required to pay an applicable article processing charge (APC).
If you are the corresponding author of a paper in a conference that is to be published in ICPS, please follow these steps to determine whether you will be required to pay an APC.
1. Check to see if your institution is a member of the ACM Open program by reviewing the list of participating institutions.
2. Check to see if the country in which your institution is located is on this list of countries covered by ACM’s agreements with EIFL and Research4Life and/or classified by the World Bank as low-income countries.
3. Check to see if the country in which your institution is located is on this list of countries classified by the World Bank as lower middle income countries.
4. Are you or at least one of your co-authors an ACM member? Please visit this page and log in to My ACM to check your membership status. If you would like to apply for ACM membership, you may do so here.
5. Once you have determined your status based on steps 1-4, please see below for the applicable APC, if any.

If your institution is a member of the ACM Open program (step 1), your paper will be published at no charge.
You will not be required to pay an APC.
If your institution is located in one of the countries referenced in step 2, your paper will be published at no charge.
You will not be required to pay an APC.
If you are affiliated with an institution in a lower-middle-income country (step 3) and you or at least one of your coauthors is an ACM member (step 4), you will be required to pay
an APC of $125 per paper.
If you are affiliated with an institution in a lower-middle-income country (step 3) but neither you nor any of your coauthors is an ACM member (step 4), you will be required to pay
an APC of $175 per paper.
If you are not affiliated with an institution in one of the countries listed in steps 2 and 3 but you or at least one of your coauthors is an ACM member, you will be required to pay
an APC of $250 per paper.

2. Notes

1). Student fee is ONLY applicable for student who is the FIRST author of the paper. Please submit a copy of student card or official letter to the Conference Secretary along with other registration materials. 
2). Each author registration covers only one paper. The extra paper price is only applied for the registered author who is the first author in all papers.
3). Onsite registration is applicable to presenters (abstract submission) and delegates. If you would like to register onsite, you are required to give us a notice before November 25, 2025 for preparing materials.
4). Registration fee for each accompanying person is the same as delegate.

3. Registration Fee Covers:

1) Attending all technical sessions; 2) Conference materials; 3) Morning and afternoon teas, Lunch and dinner during conference; 4) Conference bag; 5) USB disk including a collection of conference papers.

4. Cancellation Policy

Cancellation of paid registration is possible under the terms listed below:

* 20 days ahead of the conference: 30 USD cancellation fee.

* 10-20 days ahead of the conference: cancellation fee of 20% of the registration fee.

* Within 10 days ahead of the conference: no refund.

* Non-refund on delay or force majeure events including, without limitation, natural disasters, fires, earthquake or storm, strikes, failures of public utilities or common carriers, acts of war, or intervention, acts restraints or regulations of any governmental authority, including compliance with any order of any governmental considerations.

Note: Cancellation and refund request must be made formally by email to conference secretary at icvrt_contact@126.com.

5. Disclaimer

* Participants must wear the conference name tag to enter the conference areas during the entire conference. Individuals not wearing it will be denied entry. Participants are not allowed to bring their associates or families into the conference areas. If you wish to bring someone, please inform the conference person in charge in advance to obtain a special name tag. Registration fee for each accompanying person is the same as Delegate.

6. Organizer Statement

* The organizer reserves the right to change the conference date and venue due to force majeure events. Authors are obliged to observe and cooperate with the organizer's decision.

* Participants should take good care of their belongings during the conference. The conference organizer is not responsible for loss or damage of property.

 


 

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